New England Intercollegiate Baseball Association

NEIBA New England Intercollegiate Baseball Assn
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NEIBA - Since 1967

Constitution

The NEIBA Constitution & By-Laws

NEIBA New England Intercollegiate Baseball Assn

ARTICLE I:

The name of this organization shall be the "New England Intercollegiate Baseball Association" (NEIBA).

ARTICLE II:

Objectives of the Association shall be:

  1. To help improve collegiate baseball in New England;
  2. To help promote college baseball in this area;
  3. To encourage among New England coaches a deeper sense of responsibility for the conduct and development of the game of baseball in accordance with the highest tradition of intercollegiate competition;
  4. To discuss matters of mutual interest regarding baseball;
  5. To assist in the dissemination of baseball information through discussions, meetings, clinics, etc., to all interested coaches in the area;
  6. To participate in at least one annual meeting.

ARTICLE III: Membership and Voting

Membership is open to any active baseball coach of a New England area College. This is meant to include junior colleges and community colleges, as well as traditional four-year colleges and universities.

Membership fees shall be paid annually by each member. The amount shall be set by the Executive Committee or by the Association.

Each member shall be entitled to one vote.

ARTICLE IV: Officers and Duties

Section 1. Officers elected shall be the President, Vice-President, and Secretary-Treasurer. A term year runs from the day following the Annual NEIBA All-Star Game or June 15th, whichever comes first, up through the following year’s game.

Section 2. The term of office for the President and the Vice-President shall be two years. The President and Vice President position can serve no more than 2 consecutive terms (4 total years) but they may be re-elected on more than once occasion.

Section 3. The term of office of the Secretary-Treasurer shall not be limited.

Section 4. A candidate for President must have served on the Executive Committee.

Section 5. The duties of the President and the Vice-President shall be those pertaining to such offices. The President shall maintain oversight of the Executive committee and Honors Committee, conduct the Annual Executive and Organization meetings, and assist with the procurement of sponsorships.

The Vice President will coordinate the annual All-Star game event, including oversight of the all-star participant selection process, coordinate the annual NEIBA Coaches clinic, chairman of the ISG committee/partnership as well as serve in the capacity of President and its duties should they not be present or available.

Section 6. The Secretary-Treasurer shall coordinate Association's correspondence, maintain membership list, schedule annual meetings, produce organization’s financial report, secure sponsorships, oversight of the organizations social media and website operations and oversight of the polls. The Secretary-Treasurer shall make an annual report to the Association.

Section 7. The Vice-President is eligible to assume the role of President at the conclusion of term. The incoming President shall be nominated by the Executive Committee and approved by the membership at the annual meeting.

ARTICLE V: Executive Committee

Section 1. The Executive Committee shall consist of the officers and 7 representatives from the college ranks, DI, DII, DIII and/or junior college, from each region. One representative shall be from the junior or community colleges (if appropriate).  The 7 representative regions are:

  • RI/MA Southeast
  • MA East
  • MA Metro
  • MA West
  • ME/NH East
  • VT/NH West
  • CT

Section 2. The term of office for the members of the Executive Committee shall be three years.

Section 3. The Executive Committee shall manage the affairs of the Association and support the leadership in carrying out of NEIBA responsibilities such as coordination of the annual All-Start Game and Coaches Clinic, regulate funds, Social Media and website content & oversight, securing sponsorship and manage the NEIBA Polls. The President of the Association will act as President of the Executive Committee.

Section 4. The Executive Committee shall meet at least twice annually to conduct the business of the Association and prepare for the annual meeting. Special meetings may be called by the President.

Section 5. A quorum of five members of the Executive Committee shall constitute a meeting.

Section 6. All action of the Executive Committee shall be reported annually to the Association and shall be subject to the approval of the Association.

Section 7. All divisions shall be represented among members of the Executive Committee. It is strongly recommended that the President and the Vice-President shall rotate in order by division.

ARTICLE VI: Committees

Any committee deemed appropriate by the President may be appointed, with a report given at the annual meeting. If the committee will be a continuing one, membership rotation should be considered annually by the President.

ARTICLE VII: Elections

Nominations shall be made by a Nominating Committee. Elections shall be conducted under the direction of the Chairman of the Nominating Committee.

Committees:

  1. Honors Committee - comprised of a Chairman and 3 standing at-large members selected by the Chairman, and the exiting President – 5 total. The Chairman is nominated and selected by the Executive Committee. The Chairman, nor the at-large members, shall have terms limits. Should the outgoing NEIBA President choose not to serve, the Chairman may select an additional at-large member. The Honors committee shall be responsible for the nomination process and selection of NEIBA Award winners and Hall of Fame. Oversight by the serving President.
    • Andy Baylock Distinguished Service Award
    • Butterfield Award
    • Kevin Burr Assistant Coach Award
    • Hall of Fame Inductees 
  1. All-Star Game Committee- Responsible for selection of Divisional All-Star teams for the Annual All-Star Game. Coordinated by Divisional reps for each level. Oversight by the serving Vice-President.
  • Division 1
  • Division 2
  • Division 3       
  1. Rating Poll Committee- Responsible for collecting divisional poll data for bi-weekly NEIBA Polls. Coordinated by Divisional Reps for each level. Oversight by the serving Secretary-Treasurer. 
  1. ISG Committee- Responsible for the selection of the active NEIBA member to represent organization at an annual ISG Clinic. Committee consists of a Chairman and 2 at-large members with no term limits. Chairman is selected by the Executive Committee. At-large members are selected by Chairman and approved by Executive Committee.               

ARTICLE VIII: Amendments 

Section 1. All proposed amendments shall be submitted in writing to the Secretary or President of the Association, at least two weeks prior to a meeting of the Association. It may then be voted on at said meeting or the proposed amendment may be submitted at one meeting and voted on at the next meeting. 

Section 2. The proposed amendment, together with the opinion of the Executive Committee, shall be read at the meeting upon which it will be acted. A two-thirds majority of those members present and voting shall be necessary for the adoption of said amendment.